Graduate Travel Funding
Graduate School Travel Awards Opportunities for Funding
The Graduate School offers awards for travel for doctoral research and for travel to professional meetings and conferences. Please note, students' support letters must be written by their advisor.
*All applications must be submitted at least four (4) weeks prior to travel to be considered*
Department of Sociology Travel Awards
The Department of Sociology awards funding for travel to graduate students who are making presentations at regional or national conferences. Two awards of up to $400 each are available each year (June 1-May 31 of the following calendar year) and any one award may not exceed $400. Graduate students who wish to avail themselves of this opportunity for funding will need to complete a Travel Authorization Form (TAF) which must be submitted prior to travel and approved by our department chair. Students must also provide documentation of their upcoming participation at the conference (program listing student's name, copy of an email confirming the invitation to present, etc.), and a letter of support from their advisor at the same time the TAF is submitted.
To enable efficient handling of your request for departmental funds, submit the TAF and all documentation confirming conference presentation, to Karen Mix four weeks prior to the meeting dates. An original signature (physical or digital) is required on the TAF. The department will only provide a matched funding amount with the Graduate School's travel award approval.
Prior to travel students must obtain a Texas Hotel Occupancy Tax Exemption Certificate for hotel stays within Texas. The certificate may be accessed here. The certificate must be presented by the student to the appropriate hotel personnel. Baylor University does not reimburse for hotel taxes incurred within the state of Texas.
Student Procedures Following Travel
If you received funding from any Baylor University source, students must submit all receipts to the Office Manager immedietely after travel. To ensure all documentation is correct, please read the following:
Submit all documentation (i.e. receipts, Expense Report) within 15 days after the travel took place.
Failure to do so in the proper timeframe will result in no reimbursement from the Department of Sociology
Receipts must be original and indicate payment of method
Itemized receipts are required for all meals